Selecting the right SaaS Electronic Health Records (EHR) Platform is critical to modernizing patient care, streamlining workflows, and improving data-driven decision-making. With growing regulatory demands, interoperability challenges, and a competitive vendor landscape, crafting a robust RFP that attracts top-tier providers is more essential than ever.
Whether you’re sourcing enterprise-grade solutions from Epic Systems Corporation, Oracle Health (Cerner), MEDITECH, Veradigm (formerly Allscripts), or eClinicalWorks, our expertly designed EHR Platform RFP Template gives you a clear, structured, and proven approach to selecting the best-fit solution for your organization.
Drafting an effective RFP from the ground up is time-consuming, resource-intensive, and prone to missing critical evaluation criteria. Our template eliminates the guesswork, ensuring your clinical, operational, and financial requirements are clearly defined.
With our SaaS EHR Platform RFP Template, you can:
✅ Save hours of research and drafting time with a pre-built, best-practice-aligned framework
✅ Ensure compliance with healthcare data security standards (e.g., HIPAA, HITECH, GDPR)
✅ Clarify interoperability needs with EMR, billing, and third-party integrations
✅ Compare vendor capabilities in population health management, analytics, and telehealth features
✅ Improve pricing transparency with structured cost breakdowns for licenses, services, and support
✅ Increase vendor response quality using standardized evaluation criteria
Designed in consultation with CIOs, IT Directors, Business Intelligence Managers, and Procurement Leaders, this template helps your organization navigate key considerations like scalability, cloud readiness, analytics integration, and clinical workflow optimization.
Our SaaS EHR Platform RFP Template includes the following essential documents:
RFP Document Template – Outlines the purpose, objectives, scope, and evaluation criteria.
Appendix 1a – Company Details & Environmental Questionnaire – Captures vendor profile and sustainability approach.
Appendix 1b – Financial Questionnaire – Assesses financial viability of suppliers.
Appendix 2 – Software Requirement Specification Document – Defines technical and integration needs.
Appendix 2a – Agile Product Vision Statement – Aligns vendor strategy with organizational goals.
Appendix 2b – Minimal Viable Product – Clarifies core features for launch readiness.
Appendix 3 – Functionality Matrix Questionnaire – Maps 2631 EHR functions to clinical workflows.
Appendix 4 – Services Questionnaire – Evaluates onboarding, SLAs, and vendor support.
Appendix 5 – IT Resources Definition Template – Specifies required roles and skillsets.
Appendix 6 – Pricing Template – Structured breakdown of costs, subscriptions, and add-ons.
Whether you’re replacing legacy systems, expanding Epic Systems deployments, or evaluating cloud-based platforms like Oracle Health or MEDITECH, our template ensures your procurement process is:
Transparent and fully auditable
Aligned with IT, clinical, and business leadership goals
Focused on long-term value and patient outcomes
Structured to compare vendors on equal terms
Every purchase includes a complimentary 30-minute consultation with our procurement experts. We’ll guide you through optimizing the template for your EHR strategy — whether you’re upgrading existing systems, integrating analytics, or selecting a cloud-first platform.
Crafted and tested by AMC’s procurement specialists with decades of experience in healthcare IT sourcing, our templates are trusted by hospitals, clinics, and enterprise health systems worldwide.
✅ Tried & tested by healthcare procurement specialists
✅ Fully customizable to your organization’s needs
✅ Designed to maximize efficiency & vendor response quality
✅ Proven to shorten procurement timelines while improving decision confidence
Take the complexity out of EHR procurement and secure the right platform with AMC’s trusted RFP template.
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