Selecting the right SaaS Learning Management System (LMS) is essential for delivering impactful training, fostering learner engagement, and ensuring measurable outcomes for your organisation. With the rapid shift to digital learning, hybrid education models, and increasing compliance requirements, creating a high-quality RFP that attracts the market’s top LMS providers has never been more critical.
Whether you’re evaluating platforms like Blackboard, Moodle, Cornerstone OnDemand, D2L (Brightspace), or Instructure (Canvas), our SaaS LMS Platform RFP Template gives you a structured, proven, and vendor-friendly framework to accelerate your procurement process and secure the best-fit solution.
Drafting an Learning Management System RFP from the ground up can be overwhelming—missing details can lead to mismatched solutions, budget overruns, or extended timelines. Our expertly designed template eliminates these risks by ensuring every technical, functional, and commercial requirement is captured clearly and consistently.
With our SaaS Learning Management System Platform RFP Template, you can:
✅ Save significant time with a pre-built, best-practice-aligned framework
✅ Ensure alignment with accessibility standards, compliance, and data privacy regulations (e.g., WCAG, GDPR, FERPA)
✅ Clearly define requirements for integrations, user management, content delivery, and reporting
✅ Compare vendors on features such as mobile learning, gamification, and analytics
✅ Improve cost transparency with structured pricing requests for licensing, implementation, and ongoing support
✅ Increase the quality of vendor responses through standardised evaluation criteria
Designed in collaboration with CIOs, IT Directors, Business Intelligence Managers, and Procurement Directors, this template addresses the key challenges in sourcing an Learning Management System—covering everything from cloud hosting to learner analytics—so you can make a confident, well-informed decision.
Our SaaS LMS Platform RFP Template comes with all the essential tools to streamline and professionalise your procurement process:
RFP Document Template – Outlines the purpose, objectives, scope, and evaluation criteria.
Appendix 1a – Company Details and Environmental Questionnaire
Captures vendor profile and sustainability commitments.
Appendix 1b – Financial Questionnaire
To ascertain the LMS financial viability of potential suppliers.
Appendix 2 – Software Requirement Specification Document
Details LMS platform functionality, integration, and performance needs.
Appendix 2a – Agile Product Vision Statement
Aligns vendor solution with long-term learning strategy.
Appendix 2b – Minimal Viable Product
Defines essential features for initial launch.
Appendix 3 – Functionality Matrix Questionnaire
Maps 1876 LMS features to training, compliance, and reporting needs.
Appendix 4 – Services Questionnaire (140 Questions)
Evaluates implementation, onboarding, and ongoing support services.
Appendix 5 – IT Resources Definition Template
Specifies required roles and expertise required.
Appendix 6 – Pricing Template
Structured pricing for licenses, integrations, training, and support.
Whether you’re implementing a new Blackboard deployment, migrating from Moodle, expanding Cornerstone OnDemand, or assessing D2L and Instructure, our RFP template ensures your process is:
Transparent and fully auditable
Focused on both learner experience and long-term ROI
Designed to compare vendors on equal terms
Aligned with the needs of both IT and Learning & Development teams
Every purchase includes a complimentary 30-minute consultation with our procurement experts. We’ll walk you through tailoring the template for your specific learning strategy—whether you’re running a competitive RFP, upgrading an existing Learning Management System, or consolidating multiple platforms into a single enterprise solution.
Developed and tested by AMC’s procurement specialists with deep experience in sourcing enterprise learning solutions, our RFP templates are trusted by IT and L&D leaders worldwide.
✅ Tried & tested by IT procurement and LMS specialists
✅ Fully customisable to fit your organisational needs
✅ Designed to maximise efficiency and vendor response quality
✅ Proven to reduce procurement timelines while improving decision confidence
Take the complexity out of LMS procurement—secure the right platform to power your organisation’s learning and development goals with AMC’s trusted SaaS LMS Platform RFP Template.
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